GSA Form 87 2020-2026 free printable template

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What is GSA Form 87

The GSA 87 Official Travel Authorization is a travel authorization document used by U.S. government employees to approve and document official travel.

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Who needs GSA Form 87?

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GSA Form 87 is needed by:

Federal employees traveling on government business
Travel arrangers coordinating travel for federal staff
Authorizing officials overseeing travel approvals
Government agencies requiring travel documentation
Human resources departments managing employee travel requests

Comprehensive Guide to GSA Form 87

What is the GSA 87 Official Travel Authorization?

The GSA 87 form is a critical document for official travel authorization used by federal employees. Its purpose is to facilitate and regulate travel requested for government business, ensuring compliance with necessary procedures. Key elements included in the form are traveler information, itinerary details, and estimated costs related to the trip, which all contribute to a thorough approval process.

Both the traveler and the authorizing official are required to complete and sign the GSA 87 form. This dual-signature requirement ensures accountability and proper validation of travel claims, making it an essential part of the travel authorization process.

Purpose and Benefits of the GSA 87 Official Travel Authorization

Proper travel authorization is paramount for federal employees, ensuring that all travel meets government regulations. Utilizing the GSA 87 form brings numerous advantages, including the ability for employees to receive expense reimbursement after their travels and remain in compliance with governmental travel policies.

This form enhances efficiency in the travel authorization process, simplifying the documentation and approval stages. By using the GSA 87, federal employees can streamline their travel requests while adhering to established guidance.

Who Needs the GSA 87 Official Travel Authorization?

The GSA 87 form is essential for various roles within the federal government, particularly for travelers and authorizing officials. These two roles must comprehend the eligibility criteria and the documentation requirements necessary for travel authorization.

Eligibility typically extends to anyone undertaking official government travel on behalf of their agency, which necessitates proper completion of this form. Specific circumstances that require the GSA 87 include any travel that incurs costs or mandates oversight to ensure compliance with governmental standards.

How to Fill Out the GSA 87 Official Travel Authorization Online (Step-by-Step)

Filling out the GSA 87 form online can be intuitive when using platforms like pdfFiller. Here is a step-by-step process to complete the form:

Access the GSA 87 form on pdfFiller.
Accurately input mandatory traveler information, such as name and travel dates.
Fill in the detailed itinerary and cost estimates, ensuring all figures are precise.
Provide additional optional information if relevant.
Review the form thoroughly before submitting to avoid common mistakes.

Taking care during each step will ensure a smoother form submission process.

Required Documents and Information You'll Need to Gather

Before filling out the GSA 87 form, travelers should gather essential documentation to support their completion. It is necessary to compile the following:

Identification details, including full name and federal employee number.
Travel dates and destinations.
Details of the travel purpose and expected outcomes.
Estimated costs for transportation, accommodation, and daily expenses.

Being organized can facilitate a more efficient completion of the form, minimizing delays and complications in the submission process.

Submission Methods and Delivery of the GSA 87 Official Travel Authorization

Upon completing the GSA 87 form, travelers have several methods to submit it. Options include online submission via pdfFiller and traditional mail alternatives.

It is crucial to be aware of any processing fees associated with submission, as well as the expected turnaround times for approvals. Electronic submission through pdfFiller often streamlines the process, making it more user-friendly.

What Happens After You Submit the GSA 87 Official Travel Authorization?

Once you submit the GSA 87 form, it enters a review process. Applicants can expect notifications regarding the status of their submission, which may include approval or rejection.

It is advisable to familiarize yourself with common reasons for rejections, such as incomplete fields or inaccurate information, to address these issues quickly if they arise.

Security and Compliance with the GSA 87 Official Travel Authorization

When utilizing pdfFiller for the GSA 87 form, it's essential to understand how your data is handled. The platform adheres to stringent security measures, including 256-bit encryption to protect sensitive information.

The service complies with relevant regulations such as GDPR and HIPAA, ensuring that data privacy is a top concern while processing government travel documents.

How pdfFiller Can Assist with the GSA 87 Official Travel Authorization

pdfFiller simplifies the process of managing the GSA 87 form, offering numerous features that enhance user experience. Benefits of using pdfFiller include:

eSigning capabilities to quickly create legally binding signatures.
Easy sharing options to collaborate with other parties involved.
Editing features that allow for adjustments to existing documents.

These tools collectively ensure that users can complete government forms efficiently and in a user-friendly manner.

Visual Example of a Completed GSA 87 Official Travel Authorization

A practical visual guide showcasing a completed GSA 87 form can significantly aid users in understanding its structure. Each section of the sample highlights key areas that need attention, such as traveler information and trip details.

Referencing this example can provide clarity and assist in ensuring that all necessary information is accurately filled out when completing your form.

Last updated on Aug 23, 2026

How to fill out the GSA Form 87

1.

Access pdfFiller and search for 'GSA 87 Official Travel Authorization' in the form templates.
2.

Open the form to view the fillable sections, including traveler information and itinerary details.
3.

Gather necessary information, including traveler name, travel dates, purpose of the trip, transportation methods, and cost estimates for expenses.
4.

Begin filling out the form by inputting the traveler’s full name and contact information in the designated fields.
5.

Next, provide details about the trip, including the purpose, itinerary, and expected transportation methods.
6.

Ensure all checkboxes relevant to the travel details are marked appropriately, including any special requests or considerations.
7.

Double-check that signatures are included where required, specifically for the traveler and the authorizing official.
8.

Once all fields are completed and reviewed, use the 'Save' option to secure your progress.
9.

To finalize, choose your preferred method for submitting the form, either downloading it or sending it directly through pdfFiller.
10.

After submission, confirm that you receive any necessary acknowledgment or receipt of your authorization request, if applicable.

FAQs

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Who needs to sign the GSA 87 form?

Both the traveler and an authorizing official must sign the GSA 87 form to validate the travel request and authorize any related expenses.

What information do I need before filling out the form?

Before starting, gather essential details such as the traveler's full name, the purpose of travel, itinerary, transportation methods, and estimated costs.

How should I submit the completed GSA 87 form?

You can submit the completed GSA 87 form either by downloading it for physical submission or electronically through pdfFiller, ensuring it reaches the appropriate authorizing officials.

Is there a deadline for submitting the GSA 87 form?

While specific deadlines may vary depending on your agency's policies, it is advisable to submit the GSA 87 form well in advance of your planned travel dates.

What are common mistakes to avoid when filling out this form?

Common mistakes include leaving required fields blank, incorrect or missing signatures, and not including accurate cost estimates. Always review your form for completeness.

Are attachments needed with the GSA 87 form?

Typically, supporting documents such as itineraries, cost estimates, or justification for travel may be required. Always check your agency's guidelines.